INSPECTIONS - WHAT YOU CAN EXPECT WHEN WE INSPECT YOU
The purpose of our inspections is to ensure that the inspected activity is in compliance with oversight regulations. However, we have found that our inspections are equally important in maintaining awareness of Intelligence Oversight, in helping the inspected activity with its own program, and in providing on-the-spot interpretations of policies and regulations. We will advise you on things that you may be able to do to improve your Intelligence Oversight program and we'll assist you in this regard. Concerning the inspection process, first, we do quite a bit of planning and coordination to help with the timing of an inspection. We want to be as non-interfering as possible regarding the operational mission of organizations we inspect, so we try to schedule our inspections at times convenient to your organization. However, this is not always possible.
When we arrive at your facility, we normally begin by describing who we are, what our mission is, and generally what we will be doing during the course of the inspection. We then ask that you provide us with a mission and functions type briefing to include information on your mission, organization, on-going major activities, and Intelligence Oversight training/awareness program. It helps us in our inspections to have a clear understanding of what you are doing. We may ask to review records or files, whether in hard copy or stored electronically, and we may ask to interview personnel regarding their knowledge of DoDM 5240.01. Please provide us hard copies of the briefing to assist us in note taking. We prefer and encourage dialogue and discussion during and after these presentations.
We will provide a written report of our findings within 60 days of the inspection. We will attempt to resolve any issues or findings on-site. Should we have findings or issues that cannot be resolved on-site, or that are of significant concern to us we will report them to an appropriate authority for follow up action. This authority could be the appropriate Inspector General, the senior military command, or Service Secretary. Also, we report quarterly to the Secretary of Defense, the Deputy Secretary of Defense, and through them to the Intelligence Oversight Board to advise on the organizations we inspected and what we found.
In addition to inspections, we often make courtesy calls and staff visits to senior DoD officials, non-DoD embassy officials, and others to evaluate the adequacy of DoD intelligence support, relationships, and other issues.